FOR WEDDING PLANNERS
AI for the work
you do between
the magic.
Save time on first drafts.
Keep the human part yours.
A PRACTICAL INTRODUCTION
A practical introduction02
AI is an assistant — not the planner.
It is especially good at the work that begins with a blank page.
Let AI draft
Emails, checklists, timelines, comparisons, captions, and first-pass ideas.
You decide
Tone, taste, trust, vendor relationships, and what is right for each couple.
Think in moments03
AI helps across the client journey.
01
Inquire
Reply warmly.
Ask better questions.
Ask better questions.
02
Plan
Compare options.
Build first drafts.
Build first drafts.
03
Create
Clarify vision.
Write client-facing copy.
Write client-facing copy.
04
Deliver
Build schedules.
Prepare contingencies.
Prepare contingencies.
05
Follow up
Thank-you notes.
Reviews and content.
Reviews and content.
Choose one repeated task. Let AI give you a starting point.
The useful stuff04
Eight places to start tomorrow.
01
Lead replies
Fast, warm, on-brand first drafts
02
Vendor comparisons
Turn notes into a clear recommendation
03
Client briefs
Find priorities and unanswered questions
04
Timelines
Create a workable first version
05
Budget reviews
Spot missing categories and tradeoffs
06
Guest experience
Welcome guides, signage, FAQs
07
Marketing
Captions, blog ideas, newsletters
08
Your playbook
SOPs that make the business repeatable
The easiest way to prompt05
A five-part prompt recipe.
1
Role
You are helping a wedding planner.
2
Context
Here are my notes / this couple’s priorities.
3
Goal
Create a first draft of…
4
Format
An email / table / timeline / checklist.
5
Voice
Warm, polished, direct, playful, luxury…
Live demo06
Let’s turn one inquiry into a warm reply.
A real inquiry
“Hi! We’re getting married next fall — maybe October, somewhere outdoorsy. Around 100 people? We’re feeling a little overwhelmed and don’t know where to start. Do you do this kind of thing?”
— Jamie
— Jamie
Paste this prompt
You are helping a wedding planner. Draft a warm, confident reply to the inquiry on the left. Thank them, reflect back the two details that matter most, ask three helpful questions, and invite them to a discovery call. Keep it under 180 words.
Then read the first line aloud and change it so it sounds like you. That edit is the whole point.
Prompt example 0107
Turn a lead email into a thoughtful reply.
Copy / paste this
You are helping a wedding planner. Draft a warm, confident response to this inquiry. Thank them, reflect back the two details that matter most, ask three helpful follow-up questions, and invite them to book a discovery call. Keep it polished, personal, and under 180 words.
Inquiry: [paste anonymized email here]
Inquiry: [paste anonymized email here]
Then: make the first sentence sound like you before you hit send.
Prompt example 0208
Turn client calls into a planning brief.
Copy / paste this
You are helping a wedding planner. Read these client-call notes and create a one-page planning brief with: their top priorities, style words, budget sensitivities, decisions still needed, potential risks, and five smart questions for our next meeting. Use a calm, clear format.
Notes: [paste anonymized notes here]
Notes: [paste anonymized notes here]
This is the kind of task where AI helps you notice what is missing.
Prompt example 0309
Build a first-pass wedding-day timeline.
Copy / paste this
Create a first-draft wedding-day timeline for a 120-person outdoor wedding. Ceremony is at 5:30 p.m.; family photos happen before the ceremony; dinner follows cocktail hour; the exit is at 10:00 p.m. Include vendor arrival times, key handoffs, and a short rain-plan checklist. Make assumptions visible so I can adjust them.
A first draft is not a final schedule. It is a faster place to begin.
Use it wisely10
Three simple guardrails.
01
Protect privacy
Remove names, financial information, contracts, and sensitive details before pasting anything in.
02
Verify the details
AI can sound certain and still be wrong. Check dates, pricing, vendor facts, and logistics.
03
Keep your voice
Use the draft as raw material. Your judgment and relationships are the actual value.
START SMALL
Pick one repeated task
this week.
Use AI to create a first draft.
Keep what helps. Change what doesn’t.
More time for the work only you can do.